Know the Art of Writing a Perfect Follow-up Email
Interviews leave the applicant anxious to know the feedback and views of the employers. People are eager and restless to know the result of the interview. People tend to opt for faster modes of communication at such times.
However, nothing replaces the good old email as the best communication mode, especially in the professional field. Learn the art of writing a perfect follow-up email for making a post-interview good impression.
It is a widespread belief that interviews are cracked wholly based on one’s merit. However, other subtleties determine the nature of the interview and the success of the same. It includes how the applicants present themselves.
Communication is the key to making a long-lasting impression on the interviewer. Apart from maintaining all the formalities, follow-up after interviews also falls under basic courtesy on the applicant’s part.
Tips for Writing a Perfect Follow-up Email
Many people shy away from sending an interview follow-up mail, fearing that it may lead them to appear desperate in front of others.
Contrary to these assumptions, if the email etiquette is well known to the writer, it may improve the applicant’s image. Follow these useful tips to write a perfect follow-up email:
- The language of the mail:
An interview is the first step towards entering the organization, so the first impression must be the best one. Moreover, it is strictly formal communication. The writer has to keep in mind that the language contains a formal tone.
Whether the person sitting opposite is known or unknown is not essential, the language should not be casual.
Replace the casual greetings of a friendly mail such as ‘Hi’ or ‘Hello’ with a proper salutation fit for the purpose, for example, ‘Respected.’
A follow-up email must not be too long or abruptly short. Nonetheless, it should have the necessary information about the writer. The subject line requires details of the job title position and the writer’s concern for the readers’ easy reference.
The font size, font color, and type are equally important. The font size needs to be a standard size. Some best options for formal fonts are ‘Arial’ and ‘Time New Roman.’
Finally, for the font color, no other color is best suited for formal occasions than black. Avoid too much highlighting or use of special characters for emphasizing any point.
- Way of expression:
Choose words wisely while framing the sentences. The words need not be grand and full of ornamentation. The sentences should be simple but informative. The chosen words should not be too pushing, or it may make the applicant look desperate and needy.
- Grammar & construction:
A well-written message can effectively manipulate the idea of the reader. A well-written message is that which contains grammatically correct sentences and does not have spelling errors.
Here the quality of the written message may also work in favor of the writer. Improve writing with the help of available online grammar checking tools. Impressive writing can help change the previous mindset of the readers.
- Facts in the email:
If at all, there is a need to insert particular fact-based writing in the email, one must be assured that the facts are correct and presented appropriately. The applicant is not expected by the hiring manager to blindly copy the facts from different sources and create duplicate content.
- Use a content checker:
Copying facts from various sources potentially damages the goodwill of job seekers. Even accidentally plagiarized content may disturb the peace of mind of the as it can create a negative impression in the interviewer’s mind.
Paid and free plagiarism checkers available online prevent the chances of unintentional plagiarism. These tools help identify the repeated words in two documents making it easy to recheck paper for plagiarism.
These check tools can also be used for cross-checking academic papers and save the writers from the trouble of self-plagiarizing, which may lead the students to face different consequences, including marks deduction.
Other than the plagiarism correctorsoftware, manually proofreading the content before sending a follow-up email may prove beneficial.
Before sending, double-check for facts, grammar, spelling errors through thorough and in detail reading.
While choosing ‘Reply all,’ the sender should verify the receivers who are marked CC and BCC to finalize who is supposed to receive the perfect follow-up email.
Similarly, if the interview follow-up email needs to be sent and an attachment, make sure the right file has been forwarded to avoid any awkward mistake.
- Know what to include and what not:
A perfect follow-up email does not contain too many details. The email generally begins with the senders thanking the receiver or the interviewer thanking him/ her for their valuable time. A small personal detail follows it.
Typically it ends with the statement the concern and a request for a reply. One must not forward a CV or all personal detail all over again, mostly post-interview sessions.
Post the interview session; it takes some time for the organization to reach out to the candidate. A typical job interview invites hundreds of candidates.
The long number of candidates stretches the process of selection. Hence, the selectors must undergo a careful selection process before appointing each candidate for their job role.
Do Not Rush—Wait Before Sending
Keeping all this in mind, the applicants must wait for a few days before sending the organization a perfect follow-up email. Rushing for decisions and restlessness in such cases may provide a disappointing result.
Instead of anticipating results, the candidates may opt for alternatives such as preparing to face all kinds of challenges and self-grooming. Writing plagiarism checkers and other tools is perfect for further assistance for applicants who supplement their preparedness for such interviews.
These are easy to use and available for free of cost in any search engine. Follow up after the interview smartly and create a long-lasting impression.